Job Description

Job Description and Duties

Position exists in the Human Resources / Equal Employment Opportunity/Family Medical Leave Act Office at Porterville Developmental Center.

Under the lead of the EEO/FMLA Coordinator, the incumbent performs a variety of general office duties including typing; transcription; mail and document handling; filing and records management; document preparation and review; composition of correspondence; oral communications; statistical and other record keeping; and order and maintaining supplies and equipment. Exposure to highly confidential and/or sensitive material. Regularly performs a variety of the most difficult duties and is expected to consistently exercise a high degree of initiative, independence and originality in performing assigned tasks. Detailed and sensitive contact is required. Incumbent applies knowledge and application of detailed regulations, policies and procedures related to Equal Employment Opportunities and/or the Family Medical Leave Act. Incumbent is expected to consistently exercise good judgement and the ability to communicate effectively. 

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Working Conditions

TYPICAL WORKING C ONDITIONS: Ongoing interaction with clients, PDC personnel, Headquarters personnel and the general public, Exposure to sensitive work that is highly confidential in nature. Potential exposure to communicable diseases, blood-borne pathogens and other conditions common to a clinical nursing environment. Position requires prolonged sitting and extensive use of telephone and transcription equipment.
PHYSICAL DEMANDS: Must possess and maintain sufficient strength, agility, endurance, and sensory ability to perform the duties contained in the duty statement. 

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Electronic application submission is highly encouraged.

Submit a completed standard state application (STD. 678), copy of Typing Certificate, and copy of degree/transcript (if utilizing education to meet the minimum qualifications) by the final filing date. Applications submitted for vacancies must include the Position Title and Position Number in the Job Title Section and MUST be signed and dated. Applicants should indicate on their application, in the job title section, the type of eligibility they currently possess and which qualifies them to apply at this time. In the "Employment History” section of the application you must list your current employment history by providing the To and From dates with the month, day and year, the hours per week that you worked, which should be a whole number and not a range and the Total Worked (years/months). You must complete the Duties Performed section on the application. Applications with “see resume” are not acceptable. Applications received without all of this information will be considered incomplete and will not be processed. Candidates who do not submit all of the required documents will not be considered in the selection process. Surplus applicants must attach a copy of their surplus letter. Applications may be obtained from the Human Resources Personnel Office at the Porterville Developmental Center or completed and downloaded from the website indicated below. NOTE: All appointments are subject to State Restriction of Appointment (SROA), Departmental Restriction of Appointment (DROA), and Re-employment List procedures, pre-employment physical and fingerprint clearances. Further Information on the definition of the above may be found on the California State Department of Human Resources website at .

*** If you are using education to meet the minimum qualifications for this position, you must submit a copy of your degree/transcript. Please redact birthdate and social security number from degree/transcripts. An official transcript will be required prior to being appointed. Note: All foreign transcripts  MUST be accompanied by a third party academic credential evaluation.
***Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. PDC accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
-  NACES | Credentials Evaluations Provided by NACES Members
- Evaluation Service Providers - Association of International Credential Evaluators. Inc.

If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

Benefits

As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below:

2024 CalPERS Health Benefit Summary

Confidential Information

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.

Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Degree and/or School Transcripts
• Other -

  Typing certificate - Applicants must submit a Typing Certificate that was issued within the last four years and certified from a five-minute, proctored typing test with a minimum of 40 words per minute from any State Agency/Department, Business School or College, Adult Education Center, or Skills and Business Education Center. Typing Certificate must be submitted along with the application by the final filing date.  Applicants must obtain typing certificate on their own. Porterville Developmental Center does not offer or schedule for typing tests.

Job Tags

Permanent employment, Full time,

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